School Checking Exercise privacy notice

Content

You can type directly, use Markdown, or paste formatted text from Word.

<div class="govuk-grid-row">
    <div class="govuk-grid-column-two-thirds">
        <h1 class="govuk-heading-xl">School Checking Exercise privacy notice</h1>

<p class="govuk-body">
            This privacy notice relates to the School Checking Exercise run by the Department for
            Education (DfE). It explains how we use (process) any personal data you give to us, or any
            that we may collect about you. This privacy notice should be read alongside the
            <a class="govuk-link" href="https://www.gov.uk/government/publications/esfa-privacy-notice">Department
            for Education: privacy notice for post-16 education</a>.
        </p>
        <p class="govuk-body">
            For the purposes of relevant data protection legislation,
            <a class="govuk-link" href="https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter">DfE
            is the data controller for personal data</a>.
        </p>

@* REVIEW BEFORE GO-LIVE: the source notice covers a form-based collection and lists only
           name and work email. Confirm with the DPO that this matches what Check Performance Data
           actually processes — the service also handles pupil-level data. *@
        <h2 class="govuk-heading-m">The types of personal data we process</h2>
        <p class="govuk-body">We may process the following types of personal data about you:</p>
        <ul class="govuk-list govuk-list--bullet">
            <li>full name</li>
            <li>work email address</li>
        </ul>
        <p class="govuk-body">When we ask you for personal data, we will:</p>
        <ul class="govuk-list govuk-list--bullet">
            <li>tell you the reasons we're asking for it</li>
            <li>only ask for the information we need</li>
            <li>make sure we don't keep it for longer than necessary</li>
            <li>protect it and make sure only the appropriate people have access to it</li>
            <li>let you know if we'll share it with other organisations</li>
            <li>keep it up to date where necessary</li>
            <li>consider privacy risks when we're planning to change the way we use or hold it</li>
            <li>train our staff to ensure we use and protect it properly</li>
        </ul>
        <p class="govuk-body">In return, we ask you to:</p>
        <ul class="govuk-list govuk-list--bullet">
            <li>give us accurate information</li>
            <li>tell us as soon as possible if there are any changes</li>
        </ul>

<h2 class="govuk-heading-m">How and why we use your personal data</h2>
        <p class="govuk-body">We use your personal data to:</p>
        <ul class="govuk-list govuk-list--bullet">
            <li>allow you to access the form</li>
            <li>to send confirmation after you submit the form</li>
        </ul>
        <p class="govuk-body">The data collected is not shared with any other organisations.</p>
        <p class="govuk-body">
            The lawful basis we are relying on for processing your personal data is to perform our
            public task as per article 6(1)(e) UK GDPR - to perform a public task as part of our
            function as a department.
        </p>

<h2 class="govuk-heading-m">Sharing your personal data</h2>
        <p class="govuk-body">
            We collect your name and work email address so an email can be sent to confirm your
            submission. We share your personal data with other parts of DfE where the law allows it or
            where we have a legal duty to do this.
        </p>

<h2 class="govuk-heading-m">How long we will keep your personal data</h2>
        <p class="govuk-body">
            We will only keep your personal data for as long as we need it. DfE has a disposal schedule
            for personal data based on the needs of the department and the law.
        </p>
        <p class="govuk-body">
            We will take necessary steps to keep your information safe. It will then be securely
            destroyed when it is no longer needed.
        </p>
        <p class="govuk-body">
            If you want to know how long we keep your information, please write to DfE Departmental
            Records Officer using our
            <a class="govuk-link" href="https://form.education.gov.uk/service/Contact_the_Department_for_Education">secure
            online contact form</a>.
        </p>

<h2 class="govuk-heading-m">Storing personal data outside the UK</h2>
        <p class="govuk-body">
            When DfE stores personal data outside the UK, we will make sure we comply with the data
            protection law and take additional steps to keep your personal data safe, which can include
            additional technical and security arrangements, contractual agreements, and data sharing
            agreements.
        </p>

<h2 class="govuk-heading-m">Your data protection rights</h2>
        <p class="govuk-body">Under data protection law, you have rights including:</p>
        <ul class="govuk-list govuk-list--bullet">
            <li>your right of access - you have the right to ask us for copies of your personal information</li>
            <li>your right to rectification - you have the right to ask us to rectify personal information you think is inaccurate and have the right to ask us to complete information you think is incomplete</li>
            <li>your right to erasure - you have the right to ask us to erase your personal information in certain circumstances</li>
            <li>your right to restriction of processing - you have the right to ask us to restrict the processing of your personal information in certain circumstances</li>
            <li>your right to object to processing - you have the right to object to the processing of your personal information in certain circumstances</li>
            <li>your right to data portability - you have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances</li>
        </ul>
        <p class="govuk-body">
            You are not required to pay any charge for exercising your rights. If you make a request, we
            have one month to respond to you.
        </p>

<h2 class="govuk-heading-m">Contacting us</h2>
        <p class="govuk-body">You can contact us:</p>
        <ul class="govuk-list govuk-list--bullet">
            <li>to get more information about how we process your personal data or your data protection rights</li>
            <li>to make a request about your information – for example, to request a copy of your information or to ask for your information to be changed</li>
            <li>to contact our Data Protection Officer</li>
        </ul>
        <p class="govuk-body">
            You can contact us using our
            <a class="govuk-link" href="https://form.education.gov.uk/service/Contact_the_Department_for_Education">secure
            online contact form</a>.
        </p>
        <p class="govuk-body">You can also write to us at the following address:</p>
        @* REVIEW BEFORE GO-LIVE: confirm the named DPO is current before publishing. *@
        <p class="govuk-body">
            Emma Wharram<br>
            Data Protection Officer<br>
            Department for Education (B2.28)<br>
            7 &amp; 8 Wellington Place<br>
            Wellington Street<br>
            Leeds<br>
            LS1 4AW
        </p>

<h2 class="govuk-heading-m">How to complain</h2>
        <p class="govuk-body">
            If you have any concerns about our use of your personal information, you can make a
            complaint to the Data Protection Officer at:
        </p>
        <p class="govuk-body">
            Ministerial and Public Communications Division<br>
            Department for Education<br>
            Piccadilly Gate<br>
            Store Street<br>
            Manchester<br>
            M1 2WD
        </p>
        <p class="govuk-body">
            You can also complain to the
            <a class="govuk-link" href="https://ico.org.uk/">Information Commissioner's Office (ICO)</a>
            if you are unhappy with how we have used your data by writing to:
        </p>
        <p class="govuk-body">
            Information Commissioner's Office<br>
            Wycliffe House<br>
            Water Lane<br>
            Wilmslow<br>
            Cheshire<br>
            SK9 5AF
        </p>
        <p class="govuk-body">Helpline number: 0303 123 1113</p>

<h2 class="govuk-heading-m">Changes to this privacy notice</h2>
        <p class="govuk-body">
            We may change this privacy notice and we encourage you to check this privacy notice from
            time to time.
        </p>

<p class="govuk-body">Date last updated: April 2022</p>
    </div>
</div>

Cancel

Version history

Cookies on Check Performance Data